Full-Time Event and Projects Assistant (40 Hours/Week, In-Office)

About the role: 

We’re looking for an Events & Projects Assistant to join The Mills Fabrica team. This role requires a versatile skill set to support internal and external events and assist with company projects and initiatives. 

What to Expect: 

• Hours: 9am - 6pm, Monday - Friday
• Location: 36-40 York Way, Kings Cross, N1 9AB (Onsite)
• Reporting to the Events & Operations Manager
• Occasional evening or weekend, with time off in lieu. 
• A welcoming, friendly and professional team. 
• Opportunities to network with industry leaders and learn about cutting-edge innovations in agrifood and techstyle. 
• Access to LinkedIn Learning for professional development. 

Key Responsibilities include, but are not limited to:

Events:

• Assisting in the planning and execution of The Mills Fabrica’s events:
  • Liaise with external suppliers and vendors, and coordinate logistics, including room/venue bookings, catering, AV setup etc. 
  • Creation of event materials (slides, posters, invitations etc.)  
  • Draft guest lists and manage RSVPs. 
  • Coordinate on-the-day event execution and guest communications. 
  • Work with speakers, moderators, and panellists to ensure they have the necessary materials and schedules. 
  • Prepare post-event reports, gather feedback, and help refine future event strategies.
• Maintain The Mills Fabrica’s calendar of global industry events.
• Research opportunities for participation at relevant industry events and conferences.
• Assist in the organisation and execution of The Mills Fabrica’s participation in external events and expos. Such as:
  • Coordinate exhibitor logistics, such as setting up booths and arranging materials.
  • Organise ticket allocations and schedules for team members attending events.
  • Support relationship management with event organisers and collaborators.

• Manage post-event follow-ups, such as sharing photos/recordings, presentations, and thank-you emails.
• Assist the Marketing team in event marketing and promotion.
• Assisting with tracking expenses and collecting invoices. 
• Support database updates for attendees, partners, and stakeholders.

Projects :

• Supporting the day-to-day coordination of ongoing company projects, ensuring timely execution and high quality outcomes. 
• Help manage databases and tools to track initiatives and their impact. 
• Collaborate with teams across London and Hong Kong to align on global initiatives.
• Handling ad hoc and administrative tasks (such as preparing reports and internal documents, scheduling meetings, updating CRM systems.)
• Responding to incoming enquiries in the shared company inbox.

Ideal candidate:

• Excellent written and verbal communication skills.
• Highly organised and keen attention to detail.
• Proactive and problem-solving mindset. 
• Ability to multitask, work under pressure and think creatively.
• Team player and occasional flexibility with hours required when The Mills Fabrica is hosting and/or participating in events. 
• Proficiency in Word, Excel and Powerpoint. 
• Passion and interest in sustainability and innovation is a bonus.
• Illustrator, Canva and Adobe skills are an advantage.

Please submit your CV and cover letter to: london@themillsfabrica.com